Archivist

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Related roles: Archival Records Clerk, Archivist, Film Archivist, Museum Archivist, Museum Registrar, Records Manager, Reference Archivist, State Archivist, University Archivist

Spotlights

Job Description

Archivists and curators oversee institutions’ collections, such as of historical items or of artwork. Museum technicians and conservators prepare and restore items in those collections.

Similar Titles

Archival Records Clerk, Archivist, Film Archivist, Museum Archivist, Museum Registrar, Records Manager, Reference Archivist, State Archivist, University Archivist

The Inside Scoop
Job Responsibilities

Archivists typically do the following:

  • Authenticate and appraise historical documents and archival materials
  • Preserve and maintain documents and objects
  • Create and manage a system to maintain and preserve electronic records
  • Organize and classify archival materials
  • Safeguard records by creating film and digital copies
  • Direct workers to help arrange, exhibit, and maintain collections
  • Set and administer policy guidelines concerning public access to materials
  • Find and acquire new materials for their archives

Curators, museum technicians, and conservators typically do the following:

  • Acquire, store, and exhibit collections
  • Select the theme and design of exhibits
  • Design, organize, and conduct tours and workshops for the public
  • Attend meetings and civic events to promote their institution
  • Clean objects such as ancient tools, coins, and statues
  • Direct and supervise curatorial, technical, and student staff
  • Plan and conduct special research projects

Archivists preserve important or historically significant documents and records. They coordinate educational and public outreach programs, such as tours, lectures, and classes. They also may work with researchers on topics and items relevant to their collections.

Some archivists specialize in a particular era of history so that they can have a better understanding of the records from that period. Archivists typically work with specific forms of documentation, such as manuscripts, electronic records, websites, photographs, maps, motion pictures, or sound recordings.

Curators, who also may be museum directors, lead the acquisition, storage, and exhibition of collections. They negotiate and authorize the purchase, sale, exchange, and loan of collections. They also may research, authenticate, evaluate, and categorize the items in a collection.

Curators often perform administrative tasks and help manage their institution’s research projects and related educational programs. They may represent their institution in the media, at public events, and at professional conferences.

In large institutions, some curators may specialize in a particular field, such as botany, art, or history. For example, a large natural history museum might employ separate curators for its collections of birds, fish, and mammals.

In small institutions, one curator may be responsible for many tasks, from taking care of collections to directing the affairs of the museum.

Museum technicians, who may be known as preparatorsregistrars, or collections specialists, care for and safeguard objects in museum collections and exhibitions.

Preparators focus on readying items in museum collections for display or storage. For example, they might make frames and mats for artwork or fit mounts to support objects. They also help to create exhibits, such as by building exhibit cases, installing items, and ensuring proper lighting. And they transport items and prepare them for shipping.

Registrars and collections specialists oversee the logistics of acquisitions, insurance policies, risk management, and loaning of objects to and from the museum for exhibition or research. They keep detailed records of the conditions and locations of the objects that are on display, in storage, or being transported to another museum. They also maintain and store any documentation associated with the objects.

These workers also may answer questions from the public and help curators and outside scholars use the museum’s collections.

Conservators handle, preserve, treat, and keep records of artifacts, specimens, and works of art. They may perform substantial historical, scientific, and archeological research. They document their findings and treat items in order to minimize deterioration or restore them to their original state. Conservators usually specialize in a particular material or group of objects, such as documents and books, paintings, or textiles.

Some conservators use x-rays, chemical testing, microscopes, special lights, and other laboratory equipment and techniques to examine objects, determine their condition, and decide on the best way to preserve them. They also may participate in outreach programs, research topics in their specialty, and write articles for scholarly journals.

Skills Needed

Analytical skills. Archivists, curators, museum technicians, and conservators must explore minutiae to determine the origin, history, and importance of the objects they work with.

Customer-service skills. Archivists, curators, museum technicians, and conservators work regularly with the general public. They must be courteous, friendly, and able to help users find materials.

Detail-oriented. Archivists and museum technicians must be able to focus on specifics because they use and develop complex databases related to the materials they store and access.

Organizational skills. Archivists, curators, museum technicians, and conservators store and easily retrieve records and documents. They must also develop logical systems of storage for the public to use.

Organization Types
  • Museum technicians and conservators    
  • Curators    
  • Archivists
2020 Employment
35,000
2030 Projected Employment
41,600
Education and Training Needed

Archivists. Archivists typically need a master’s degree in history, library science, archival studies, political science, or public administration. Students may gain valuable archiving experience through volunteer or internship opportunities.

Curators. Curators typically need a master’s degree in art history, history, archaeology, or museum studies. In small museums, curator positions may be available to applicants with a bachelor’s degree. Because curators have administrative and managerial responsibilities, courses in business administration, public relations, marketing, and fundraising are recommended.

Museum technicians. Museum technicians typically need a bachelor’s degree in museum studies or a related field, such as archaeology, art history, or history. Some jobs require candidates to have a master’s degree in museum studies. In addition, museum employers may prefer candidates who have knowledge of the museum’s specialty or have experience working in museums.

Conservators. Conservators typically need a master’s degree in conservation or a related field. Graduate programs last 2 to 4 years, the latter part of which includes an internship. To qualify for entry into these programs, a student must have a background in archaeology, art history, chemistry, or studio art. Completing a conservation internship as an undergraduate may enhance an applicant’s prospects in a graduate program.

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